University Tabling

Division: 

Administration & Finance

Department: 

Enterprise Risk Management

Contact Information: 

Risk Manager / Michael Beatty / (415) 338-1124 / mbeatty@sfsu.edu

Effective Date: 

Thursday, September 23, 2021 

Revised Date: 

Tuesday, October 26, 2021

Authority: 

University Executive Directive #89-13: Time, Place, and Manner: Use of Buildings and Grounds

Objective: 

This Policy outlines the requirements by which all TABLING activities on Campus must abide by.  “TABLING” is defined as any activity involving the use of tables (and chairs) or other free-standing structures.

Statement: 

General Tabling Rules: 

TABLING is limited to SF State recognized student organization, students, faculty and staff; external organizations sponsored by a university auxiliary organization (Associated Students/U CORP) or university department; or participating in the SF State Vendor Program.  Organizations or individuals unaffiliated with SF State are not permitted to table on campus at any time.

  • The TABLING entity must always display a valid TABLING permit while TABLING on SF State property.
  • TABLING is permitted Monday - Friday between 8 AM and 6 PM when Fall and Spring semester classes are in session.
  • TABLING and outdoor events are not permitted during dead week (the last full week of classes each semester), finals week, summer, winter, and spring breaks. If the University is closed for any reason, TABLING /outdoor events are also cancelled/not permitted.
  • Fines may be incurred for damaged SF State and/or Associated Students property used during outdoor events. The student officer/department/organization representative filling out the permit is responsible for informing the organization/department of the relevant University policies and procedures, including Executive Directive #89-13. All tables and chairs must be placed on the cement sidewalks, not on the grass areas.
  • Assigned TABLING locations are very specific and consider the Americans with Disabilities Act of 1990 (ADA) and fire lane access— TABLING may only occur in assigned locations.
  • TABLING permits are issued one week at a time. Designated TABLING spaces are assigned in the order they are requested. Permit requests must be submitted at least 2 business days prior to first TABLING day.

Recognized Student Organizations:

  • The student organization interested in TABLING must be recognized by Student Activities and Events under Student Affairs and Enrollment Management and listed on the approved list of recognized student organizations which can be found on GatorXperience
  • Student organizations can submit a TABLING request form through the GatorXperience site.
  • Departments or class projects can reach out to activities@sfsu.edu.
  • If food of any kind is to be served, the student organization will need to apply for a food permit by contacting activities@sfsu.edu.

Failure to abide by Student Activities and Events policies will result in the following consequence(s):

  • First Infraction: A warning will be issued in person and via-email regarding the infraction.
  • Second Infraction: An official sanction will be emailed to the President, Treasurer and Advisor citing the specific violations.
  • Third Infraction: An official sanction will be emailed to the President, Treasurer and Advisor citing specific violations. If the infraction is severe enough, the student organization will not be permitted to table for the rest of the semester.
  • Student Activities and Events reserves the right to suspend TABLING and equipment loans at any time.

Commercial Vendor Program (Off-Campus For-Profit Entities):

Commercial vendors authorized to engage in commercial transactions as described in this policy are permitted on campus through the Vendor Program and with sponsorship by a university-recognized student organization.

  • Commercial vendors with student organization sponsorship may conduct TABLING activities on campus, in designated areas on Centennial Walkway with prior approval, during the fall and spring semesters. All commercial vendor activities shall be subject to the provisions of this policy and University Executive Directive #89-13.
  • Registered Student Organizations seeking to sponsor a vendor should visit the Student Activities & Events website to learn more about the Vendor Program.
  • Commercial vendors seeking to apply for authorization to sell, promote or advertise products or services on Campus must:
  1. Contact the Vendor Program Coordinator in Student Activities & Events
  2. Contact and discuss sponsorship with assigned student organization
  3. The Vendor Program Coordinator will be in contact within 5 business days to provide the final steps and any additional information

Campus Departments or Recognized Auxiliary Organizations (TABLING or sponsoring an external organization’s TABLING activities)

  • Campus Departments or Recognized Auxiliary Organizations, whether TABLING or sponsoring the TABLING activities of an external organization, must request TABLING space through the Office of Enterprise Risk Management (ERM). An appointed representative must complete the online Departmental Tabling Permit Form.
  • If approved, ERM will issue an electronic TABLING permit. This permit must be always available for review at the physical location while TABLING. 
  • Assigned TABLING locations are very specific and consider the Americans with Disabilities Act of 1990 (ADA) and fire lane access— TABLING may only occur in assigned locations.
  • These groups must supply their own equipment for TABLING. These groups are permitted to bring only one table and a maximum of two chairs.  These groups are not allowed to move or use Cesar Chavez Student Center chairs and/or dining tables and must use available space without disrupting diners. Additionally, all stairways and pedestrian walkways must always remain clear.
  • All activities will be subject to the provisions of this Policy and University Executive Directive #89-13.
  • Failure to abide by the University Executive Directive #89-13 will result in suspension or revocation of TABLING privileges.

For Questions/Additional Information About: 

Vendor Program: contact Monolito Twyman at monolito@sfsu.edu or 415.405.4026

Departments, or Class/Student Projects: Please email activities@sfsu.edu for more information.

University Departments or University Personnel: contact Enterprise Risk Management at riskmgmt@sfsu.edu or (415) 405-3522

Searchable Words:

Tabling, vendors, selling on campus