Leave of Absence Without Pay (including Family and Medical Leave)


Administration & Finance


Human Resources

Contact Information: 

Martha Paul / Leave Program Manager / (415) 338-1878 / mcpaul@sfsu.edu

Effective Date: 

Friday, January 1, 1993


Family Medical Leave Act

Collective Bargaining Agreement

Leave of Absence Program 


To summarize and implement the Leave Without Pay program



The Leave of Absence Without Pay program (LOA/WOP) is designed to grant a full or partial leave of absence without pay for up to one (1) year.  Leaves of absence without pay may be granted for the following reasons:

  1. Loan of an employee to another governmental agency;
  2. Family leaves include childbirth, adoption or serious health condition of spouse, parent or child;
  3. Outside employment that would lessen the impact of a potential layoff, or a layoffs,
  4. Temporary incapacity due to personal illness or injury, including pregnancy;
  5. Other satisfactory reasons.

Leaves without pay granted for periods of disability related to pregnancy are subject to leaves of absence with pay provision. In addition, medical verification may be required.


A LOA/WOP so granted assures to the employee a right to return to his/her former position or a position (or comparable position and benefits) within his/her classification upon expiration of the leave. An employee may submit a request to the Dean/Director for return to active pay status prior to the expiration of such a leave. Verification that conditions of the leave were met, may be required.

Service credit shall not be granted to an employee on a LOA/WOP for the purpose of sick or vacation leave accrual, merit salary adjustment date, seniority, probationary period or the Public Employee's Retirement System except in the case of leave under the FMLA. Depending on the purpose of the LOA/WOP, an employee may "repurchase" service credit from the retirement system.

An employee on a LOA/WOP for more than one full pay period may elect to continue his/her fringe benefits at his/her own expense by completing Direct Pay Authorization form (HBD-21 Health, Dental Plan Request) and submitting payment directly to the plan carriers. Forms can be obtained from the Human Resources Department. For leaves under the FMLA, CSU benefit plan contributions for health, dental and vision coverage shall continue for a maximum of 12 weeks (including any paid period at the beginning of the leave).

An employee shall complete the campus clearance procedure before entering a full-time leave of absence. Clearance forms can be obtained from the individual department office manager or campus Payroll division of Human Resources.


Leave of Absence With out Pay