Catastrophic Leave Donation Program


Administration & Finance


Human Resources

Contact Information: 

Martha Paul / Leave Program Manager / (415) 338-1878 /

Effective Date: 

Sunday, December 1, 1991

Revised Date: 

Monday, September 1, 2003


Collective Bargaining Agreement

Technical Letter, Leave Programs


To allow employees to donate vacation and/or sick leave credits to other employees who is participating in a Catastrophic Leave Program.



The Catastrophic Leave Donation (CLD) Program allows employees to donate 1 - 40 hours, depending on collective bargaining unit, total each fiscal year of their vacation and/or sick leave credits to other employees who have 1) experienced a catastrophic illness or injury; 2) exhausted their own accrued leave credits including sick leave, vacation and compensating time off (CTO) and 3) are totally incapacitated from work.


The Catastrophic Leave Donation program shall apply to all eligible temporary, probationary and permanent non-academic employees including confidential employees and management employees covered by the Management Personnel Plan.

Where the provisions of the CLD procedure are in conflict with the collective bargaining agreements reached, the collective bargaining agreements shall take precedence.


Catastrophic illness/injury is one that has totally incapacitated the employee from work. Conditions which are short-term in nature (for example: flu, measles, common illnesses, common injuries, etc.) are not deemed catastrophic. Chronic illnesses or injuries which result in intermittent absences from work may be considered catastrophic (for example: cancer, AIDS, major surgery). Generally speaking, such chronic illnesses or injuries must be considered both long term in nature and require long term recuperation periods.


Catastrophic illness or injury may also include an incapacitated member of the employee's immediate family if this results in the employee being required to take time off for an extended period of time in order to care for the family member and the employee has exhausted both all of his/her accrued vacation credits and all of his/her accrued sick leave credits which may be used for family care in accordance with the appropriate collective bargaining agreement. Only donated vacation credits may be used for such family care catastrophic leave.

Donated leave credits may be used to supplement Industrial Disability Leave, Non-Industrial Disability Leave or Temporary Disability payments from the Workers' Compensation Third Party Administrator (TPA), upon the application for these benefit(s) by an eligible employee.

The total donated leave credits shall normally not exceed three calendar months calculated from the first day of catastrophic leave. In exceptional cases, an additional three-month period may be approved.


The President has delegated authority to the Associate Vice President, Human Resources to review and authorize use of catastrophic leave.


Catastrophic Leave Donation Program